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Adminstrative Assist-Livingstone Campus Police

Livingstone College

Salisbury, NC, USA

Posted 6+ months ago

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Position	Administrative Assistant – Livingstone Campus Police
Division:	Public Safety
Department:	Livingstone Campus Police
Reports to:	Vice President of Public Safety/Chief of Police
Position Summary	The Administrative Assistant reports to and is under the supervision of the Vice President of Public Safety/Chief of Police or the assigned designee. The Administrative Assistant coordinates and performs a variety of confidential and complex secretarial and administrative functions. Responsible for strict confidentiality processes and procedures; sorts, logs, and maintains records and other documents. Adheres to the policies, procedures and work methods associated with the Livingstone Campus Police and Livingstone College.
Essential Duties & Responsibilities *The results you will deliver each day that matter most!*	Duties include, but are not limited, to: Coordinates the department’s daily office operations and organizes work projects; sets priorities and meets deadlines. Assists in maintaining personnel records. Handles sensitive information including reports, memos, files, and general correspondence. Is the Custodian of Records for the department which maintains, reviews, and adheres to records retention schedules and records policies. Maintains the VP of Public Safety/Chief of Police calendar; schedules meetings and appointments as needed; arranges travel accommodations to trainings, meetings and conferences; plans special events as assigned. Handle specially assigned administrative activities to include audits by State and Federal partners. Convey a positive professional image by action, communication, and appearance. Exhibit regular, reliable, and punctual attendance, which is an essential function of this job. Maintain appropriate information in accordance with specific department policies and procedures. Represent Livingstone College in a professional manner; establishes positive working relationships with members of the college community, City of Salisbury and other County, State, and Federal partners. Other duties as assigned.

Qualification Requirements

Typical administrative practices and processes associated with higher education and local government offices or functions possess the ability to acquire and put such knowledge into practice.
General computer operations, strong working knowledge of Microsoft Office software.
Office machines, such as scanners, computers, copiers, and fax machines; and of all other office practices and procedures.
Able to maintain a pleasant and courteous demeanor while working in a fast-paced environment.
Establish and maintain an effective working relationship with all levels of management, students, co-workers, vendors, and the public.
Communicate effectively in person, by telephone, and by e- mail.

Meet deadlines on assigned tasks and other activities.

Effectively respond to a stressful or high-pressure environment.
Basic mathematical skills to calculate fees, work hours, and sufficient math to complete reports, and basic bookkeeping skills.
Ability to organize, prioritize, and carry out office work with minimal supervision.

Education/ Experience

What you will need to be successful!

High School diploma/GED required.
Education requirements include an associate degree or equivalent in public or business administration, criminal justice or related combination of training, education, and experience that provides the required knowledge, skills, and abilities.
Experience in all administrative disciplines (Communication, Multi- tasking, Scheduling, Document Storage, Customer Service, Analysis).
Knowledge of Record Management Systems/Computer- Aided Dispatch

Life at Livingstone College

Why we believe you will love working at Livingstone College!!

Livingstone College is a private historically black college that is secured by a strong commitment to quality instruction, academic excellence, and student success. Through a Christian-based environment suitable for holistic learning, Livingstone provides excellent business, liberal arts, STEAM, teacher education, and workforce development programs for students from all ethnic backgrounds designed to promote lifelong learning and to develop student potential for leadership and service to a global community.

About Livingstone College: http://Livingstone.edu

Livingstone College is an equal opportunity employer that employs qualified individuals based upon job related qualifications regardless of race, religion, ancestry, gender, sexual orientation, national origin, age, disability, marital status, domestic partner status, medical condition, political affiliation or any other classification proscribed under applicable federal, state or local law. Livingstone College complies with all laws regarding reasonable accommodation for disabled candidates and employees. Applicants requiring reasonable accommodation in order to participate in the interview process are requested to contact Human Resources in order to arrange such accommodation. We offer competitive compensation and an attractive benefits package. No recruiters or agencies without a previously signed contract.

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