Position | Facilities Manager | Division: | Facilities | Department: | Facilities | Reports to: | President of the College | | Position Summary | The Facilities Manager (FM) is responsible for overseeing all aspects of the physical infrastructure, maintenance, safety, and security of the Livingstone College facilities. This position ensures that all buildings and grounds are operational, well-maintained, compliant with safety and regulatory standards, and provides a safe and efficient environment for employees, students, and visitors. The Facilities Manager will coordinate maintenance tasks, manage vendors and contractors, and supervise facilities personnel to maintain a high standard of operational excellence. | | Essential Duties & Responsibilities The results you will deliver each day that matter most! | Facility Maintenance & Operations - Oversee the maintenance and repair of roofing, HVAC, electrical, plumbing, and building systems to ensure functionality and safety.
- Develop and implement preventive maintenance programs to reduce downtime and extend the lifespan of facility assets.
- Manage grounds and landscaping to maintain a well-kept and visually appealing environment.
- Ensure compliance with safety, health, and building codes, conducting regular facility inspections.
- Coordinate and oversee facility upgrades, renovations, and new construction projects.
- Serve as a liaison between Facilities Services, building staff, students, and Operations, Business Operations & Facility Services.
- Ensure Staff conducts biweekly building inspections and tours with the Hall Director to monitor facilities.
- Oversee maintenance work, repairs, and special projects, ensuring completion on schedule.
- Recommend and assist in implementing capital improvements.
- Communicate facility maintenance and cleanliness concerns to staff and stakeholders.
- Utilize and educate personnel on the online work order request system.
- Submit and track work orders, ensuring proper documentation and billing information.
- Manage key inventories, administer lockout and loaner key policies, and maintain records.
- Develop and supervise preventive maintenance programs for buildings, utilities, and safety systems.
- Ensure compliance with ADA, OSHA, and other regulatory standards.
- Ensure Facilities staff Wear appropriate Personal Protective Equipment (PPE) while performing maintenance tasks.
- Oversee proper labeling, handling, and storing of hazardous materials and chemicals in accordance with safety regulations.
Project & Budget Management - Plan, execute, and oversee multiple facility-related projects from initiation to completion, ensuring timely and within-budget delivery.
- Develop project budgets, obtain bids, and negotiate contracts with vendors and contractors.
- Track expenses, ensure cost-effective resource allocation, and report on financial performance.
- Ensure all work is performed within regulatory guidelines and best industry practices.
Vendor & Contractor Oversight - Manage relationships with contractors, vendors, and service providers to ensure quality work and timely completion of projects.
- Negotiate service contracts and ensure adherence to service-level agreements.
- Oversee procurement of equipment, tools, and supplies necessary for maintenance and repairs.
Scheduling & Team Leadership - Develop and manage schedules for maintenance, inspections, and repairs.
- Supervise and provide leadership to facility maintenance teams, assigning tasks and ensuring accountability.
- Conduct performance evaluations, training, and development programs for maintenance staff.
- Ensure timely response to maintenance requests and facility-related issues.
- Works collaboratively with Residence Life, Facilities Services, and other departments to ensure seamless operations.
Emergency Response & Safety: - Develop and implement emergency preparedness plans for fire, power outages, and other incidents.
- Coordinate with security personnel to ensure safety protocols are upheld.
- Ensure compliance with all safety regulations and participate in audits.
- Provide training on safety measures, including bloodborne pathogens and hazardous materials handling.
Staff Supervision & Leadership: - Lead, train, and supervise maintenance technicians, and facilities personnel.
- Direct, schedule, and oversee external contractors (electricians, plumbers, roofers, landscapers, etc.).
- Foster teamwork among staff.
- Participate in staff selection and training for Facilities Management, Residence Life, and related teams.
Key Skills and Competencies: - Technical Knowledge: Understanding of building systems, maintenance procedures, and regulatory compliance.
- Leadership & Team Management: Ability to lead teams, delegate tasks, and develop staff.
- Problem-Solving: Quick assessment and resolution of maintenance and operational issues.
- Communication: Strong verbal and written communication skills with various stakeholders.
- Organizational Skills: Ability to prioritize tasks, manage schedules, and maintain detailed records.
- Budgeting & Financial Acumen: Experience managing budgets, contracts, and procurement processes.
- Attention to Detail: Commitment to maintaining high standards of cleanliness, safety, and compliance.
- Strategic Thinking: Ability to assess long-term needs and propose facility improvements.
| | Education/ Experience What you will need to be successful! | Minimum Qualifications: - Bachelor's degree in engineering, Facilities Management, Building Trades, or a related field.
- Five or more years of progressively responsible experience in facilities maintenance, or related field with at least three years in a supervisory role.
- Experience in operational and strategic planning, as well as budget development and management.
- Ability to communicate effectively with administrators, faculty, staff, and external vendors.
- Proficiency in maintenance management software and work order tracking systems.
- Demonstrated ability to manage multiple projects and priorities effectively.
- Strong knowledge of HVAC, electrical, plumbing, roofing, general building systems, and safety regulations.
- Proven ability to manage multiple projects simultaneously from start to finish.
- Experience in budget management, contract negotiations, and vendor coordination.
- Excellent problem-solving, decision-making, and leadership skills.
- Strong organizational skills with attention to detail and the ability to prioritize tasks.
- Proficiency in facility management software and Microsoft Office Suite.
- Knowledge of local, state, and federal safety regulations.
Preferred Skills & Certifications - Certification in Facilities Management (CFM), HVAC, or Project Management (PMP) is a plus.
- Experience in groundskeeping and landscaping management.
- OSHA certification or knowledge of workplace safety regulations.
Work Environment & Physical Requirements - Ability to work in both indoor and outdoor environments, including exposure to weather conditions.
- Must be able to lift up to 50 lbs., climb ladders, and perform hands-on maintenance when required.
- Flexible availability, including responding to emergency maintenance issues outside regular hours.
| | Life at Livingstone College Why we believe you will love working at Livingstone College!! | Livingstone College is a private historically black college that is secured by a strong commitment to quality instruction, academic excellence, and student success. Through a Christian-based environment suitable for holistic learning, Livingstone provides excellent business, liberal arts, STEAM, teacher education, and workforce development programs for students from all ethnic backgrounds designed to promote lifelong learning and to develop student potential for leadership and service to a global community. |
About Livingstone College: http://Livingstone.edu
Livingstone College is an equal opportunity employer that employs qualified individuals based upon job related qualifications regardless of race, religion, ancestry, gender, sexual orientation, national origin, age, disability, marital status, domestic partner status, medical condition, political affiliation or any other classification proscribed under applicable federal, state or local law. Livingstone College complies with all laws regarding reasonable accommodation for disabled candidates and employees. Applicants requiring reasonable accommodation in order to participate in the interview process are requested to contact Human Resources in order to arrange such accommodation. We offer competitive compensation and an attractive benefits package. No recruiters or agencies without a previously signed contract. |
